XML to Word fill

How to Convert XML to Word

Why convert XML to Word

XML is the universal standard for data interchange and Disparate systems communicate with each other by exchanging XML messages. On the other hand, Microsoft Word is the most popular document format. Often you find a need to populate XML to Word document templates for generating contracts, proposals, invoices, and compliance documents etc.

Almost all databases and applications allow you to export data in XML format. An easy population of XML into document templates can save a lot of time and money for business users.

Start XML to WORD Population

In your day-to-day business operations, you would have come across many scenarios for XML to Word population.

XML to PDF Document Generation

Whatever be the scenario, converting XML to docx file brings in a lot of productivity gains and reduce manual errors.

Why EDocGen for XML to Word

Popular approaches for creating docx documents from XML file include

  1. Use content controls in Word to create a template document and map XML file elements to them for population
  2. DOCX is actually an assembly of many components, including a document.xml file in OOXML. So use XSLT of the template and apply it over XML to generate Word documents
  3. Usage of third party libraries

All these approaches require development resources and are expensive. Moreover, they are are not maintenance friendly. For example, whenever there is a change in template associated XSLT file has to be modified and that takes a lot of efforts.

If you are looking for a DIY system to generate documents from XML data then EDocGen is the best solution out there. With an intuitive interface, you can map the dynamic fields of the document template to XML data thus controlling the data you wish to show on your document.

XML to Word

With EDocGen, you can populate XML into

  1. Word templates to create Word documents
  2. Word templates to create PDF documents
  3. PDF templates to create Word documents
  4. PDF templates to create PDF documents

It supports the dynamic population of text, tables, content blocks, hyperlinks and images from XML data. It also supports multi-lingual templates, conditional statements (if-else), calculations.

Create thousands of complex documents in a few seconds from XML data

Ease of Template creation: Business users can use existing document templates. It doesn't force users to switch to the system's templates/formats. Business users can convert existing documents into templates just by adding dynamic tags in their favorite Word/PDF editors. Then populate these templates with XML data to generate documents.

Use data as-is: You can populate the XML data as-is without any data transformation. In the mapper screen (field map), map XML data to dynamic fields. On this page, all dynamic fields in your document template get listed along with drop downs of XML data elements. All you need to do is select the appropriate XML element for each dynamic template field.

Top notch performance: Generate thousands of documents in a few seconds

Four level XML: Supports population of up to 4-level XML into the word template

EDocGen supports both on-demand and bulk document generation. Following sections describe how to convert XML to Microsoft Word using EDocGen.

There are two ways to populate XML file to Word using EDocGen - Through App and API.

App - XML to Word Documents


As mentioned, EDocGen supports dynamic population text, tables, hyperlinks, images, text areas, and content blocks into the template. So first step is to add relevant tags to dynamic fields. EDocGen uses these tags to identify the dynamic sections of the template. After this, upload the template into EDocGen.



After upload, you can see your template in EDocGen. Hover over document template and click “Create Document” action button. This opens a screen and in the drop-down select “generate documents from XML". Upload XML and map XML elements to template's dynamic fields. Clicking on the generate button creates bulk documents in zip format in the output folder and would be mailed to your registered email id.

XML to Word Document Generation


As you can see, you can use your existing XML without any data transformation. Mapping screen allows you to populate any valid XML file into the template. If you use the same XML file format, again and again, mapping it every time is time-consuming particularly if you have a large number of dynamic fields in your template.

If XML tag names match with the template's dynamic fields, EDocGen automatically maps them. This allows you to skip the mapping screen and proceed to docx documents generation.

Mapping screen

Please refer to working example for a detailed account of how to go about XML to word document population.

API - XML file to Word Document Generation

API integration allows you to extend the functionality of your existing systems by adding document generation capabilities. This step is the building block of the digital transformation, saving you thousands of hours and improving your customer experience. Though there are few other APIs in the market, what separates EDocGen is its real empowerment of business users by allowing them to create/edit templates in their favorite Microsoft and PDF templates.

REST API offers an elegant, flexible solution to generate Word documents from practically any programming environment including Java, Ruby, Python, PHP, C#, Javascript from XML files.

EDocGen is API first product and offers advanced features such as the population of nested tables for up to 4-level XML files.









The corresponding XML for this table population is

Whether you are creating a single document or multiple documents, EDocGen is the best solution for converting XML file to Word. You can find a few examples of XML to Word population here. Register and start populating your XML data into Word template.

Give it a try by registering.

Popular Posts

JSON because of its lightweight is fast becoming the de-facto standard for data-interchange