XML to Word fill

Convert XML to PDF - Fill PDF Templates with XML

Populate XML to PDF templates

Most of the IT systems and databases allow you to export data in XML format. XML is the universal standard for data interchange, storage, and analysis. On the other hand, PDF is the most popular document format. It is a convenient, print-ready cross-platform format for publishing documents.

Business users often find a need to populate Word/PDF templates with XML data to create PDF documents. So a tool that automates the population of XML data to PDF templates enhances productivity and saves time.

Generally, PDF documents are created either for compliance or for sharing outside of the organization. Thus XML to PDF generation solutions must create PDF documents, without any deviation from prescribed branding guidelines.

Start XML to PDF Generation

XML to PDF - Approaches


There are multiple approaches to achieve this. The prominent ones include XSL:FO, XHTML specification, DocBook implementation, XFA. Write XML in XSL-FO and use a formatter to render it in PDF format.

XML + XSLT(fo specific ) -> XSL FO -> Apache FOP -> PDF

All the above approaches require you to employ an IT team for populating XML into PDF templates. Getting time from the resource-constrained IT team is difficult. Moreover, the templates time-to-time need an update. So these are expensive both from a development and maintenance perspective. Empowering business users to have complete control over templates improves the overall business performance.


Why EDocGen

If you are looking for a DIY system to generate documents from XML data then EDocGen is the solution to go with. It is the simplest and fastest way for business users to fill PDF or Word templates with XML data to create PDF documents in batch. Generate PDF documents by auto-filling XML data into

  1. Word Templates
  2. Non-editable PDF Templates
  3. Fillable PDF Templates

XML to PDF Document Generation

It supports the dynamic population of text, tables, content blocks, hyperlinks and images from XML data. It also supports multi-lingual, conditional statements (if-else), QR Codes and calculations.

The following sections describe how to convert XML to PDF using EDocGen. There are two ways to populate XML file to PDF - Through App UI and API.

How to - XML to PDF File Converter


The first step is to add relevant tags to dynamic fields - text, tables, hyperlinks, images, text areas, content blocks. EDocGen uses these tags to identify the dynamic sections of the template. You can use your favorite Word/PDF editors for adding tags. After this, upload the template into EDocGen. Refer XML to pdf example for how to go about adding tags.

Create Document Template

For fillable PDF, add the tags in fillable sections as shown below.

fillable PDF Document Generation

For non-editable PDF, open it in your favorite PDF editors and add tags.


After upload, you can see your template in EDocGen. Hover over the document template and click the “Create Document” action button. This opens a screen and in the drop-down select “generate documents from XML". Upload XML and map XML elements to the template's dynamic fields. Choose output document format as PDF and click the generate button to create bulk documents in zip format in the output folder.

XML to PDF Document Generation


With an intuitive interface, you can map the dynamic fields of the document to XML data thus controlling the data you wish to show on your document. You can use your existing XML without any data transformation for XML to PDF document creation. If you use the same XML file structure, again and again, mapping it every time is time-consuming particularly if you have a large number of dynamic fields in your template.

If XML tag names match with the template's dynamic fields, EDocGen automatically maps them. Thus you can skip the mapping screen and click the generate button to create documents.

Mapping screen

Please refer to the working example for a detailed account of how to go about XML to PDF document population.

API - XML to PDF Documents Generation

EDocGen is API first product. Using simple REST-based API, you can generate proposals, invoices, reports, letters, etc. right from your application and databases. The API's performance and scalability benchmarks are one of the best in the industry. You can generate thousands of documents in a few minutes.

Whether you are creating single or multiple documents, EDocGen is the best solution for converting the XML file to PDF documents. Register and start populating your XML data into PDF / Word template.

Give it a try. The trial is better than reading 1000 words.

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